What important task must be considered when beginning the recruiting process?
Increasing candidate flow and conversion rate has become a common challenge in many organizations. To attract the right talent at the right time, you need to have an efficient recruitment process in place. Show One of our major goals for this year has become expanding our team. In the beginning, there was naturally a need to revisit our recruitment process to see what we could do to increase our candidate conversion rate. We started by re-defining our recruitment process according to our hiring needs. As a result, we were successfully able to improve candidate experience which led to better candidate conversion. In this post, we will share our optimized recruitment process steps we took to optimize it. Developing a foolproof Recruitment ProcessThe recruitment process may vary from company to company based on the organizational structure, selection process, nature of operations, etc. But any well-planned recruitment process should help the hiring team recruit the right candidate. Here at Creately, we follow a 7-step recruitment process that helps us find, attract and retain the right kind of candidates. The steps are;
Step 1: Identify the hiring needsWhat are your existing hiring needs? May be an employee just left or a new job position just opened. Once you identify the vacancies that exist, you can then define the job specifications such as skills, knowledge, experience, etc. You can determine your hiring needs by checking
At Creately, we utilize an org chart that lists the current employees and their skills. This helps us see at a glance what skills exist within our company and what skills we need going forward. The org chart will be updated with each new hire. Org Chart Template with Responsibilities (Click on the template to edit it online)Step 2: Prepare job descriptionsOnce you know the skills, knowledge and experience gaps you need to fill, define the job role, responsibilities and duties. A complete job description helps you know what to look for in potential candidates. It also serves as a checklist for candidates to tick before they decide they are suitable for the role and apply- which means, more relevant candidates. The elements that should be included in a job description are
Here’s a neat little trick we follow at Creately – prior to writing the job description – we go the extra mile to create a candidate persona. Similar to the buyer persona, the job candidate persona is a semi-fictional portrayal of an ideal candidate for the position you are hiring for. Creating a candidate persona helps you identify what your candidate is looking for, how and where to find them. And it gives you the opportunity to
Step 3: Devise your recruitment strategyThis is where you decide how to attract and retain the ideal candidates. Here you should consider whether you can find a possible candidate from within the company itself or whether you need to hire from outside. In your strategy, you need to consider
And we know that it would come in handy to have outlined the entire recruitment process in the shape of a flowchart. This helped us keep the process well-organized, keep the entire hiring team on the same page, make sure that we stick to the plan and skip no important step. Recruitment Process Flowchart (Click on the template to edit it online)Step 4: Screen and shortlist candidatesYour recruitment strategy was a huge success and have accumulated a sky-high pile of application. What’s next?? Here are the steps we follow when we face this exact challenge
Step 5: Interview ProcessAfter the application form or the job advert, this is where your potential candidate will come in direct contact with you. So it’s time to make a good impression on them as a potential employer. And this is where you need to be concerned about candidate experience the most. Here’s what we did to improve the candidate experienceVisualized interview program To make it easy for both our team and the candidate, we have visualized the interview process. It’s clear and helps remove any confusion. We would attach it with the first email we send to our selected candidate. This helps them understand what the process is, how much time it will take and prepare themselves accordingly. We’d share the visual, highlighting the completed steps and the next step they need to prepare for in the next few emails. Let them book preferable time slots themselves Being flexible and showing a willingness to work around the schedule of your candidate is a great plus for you. From our phone screening sessions to discussion sessions, we would let the candidate book a preferable time slot (based on the availability of time slots) themselves with Calendly. We’d simply share the link in the relevant email making it seamless for both of us. Step 6: Make the offerThis is the time to check with the candidate’s references. And if everything checks out, you can make the offer. However, there’s a chance that the first promising candidate you have selected might not accept it. In which case, you need to be prepared to extend the offer to the second best or third best candidate. Step 7: Employee OnboardingThen comes employee onboarding. This is where you make the new employee settle in. This does not only include showing the new person around the office and introducing them to others. This also includes helping them understand their responsibilities and providing the necessary resources and training to help them learn. We’ve covered this topic in these two resources in more detail. Employee Onboarding Best Practices The Visual Guide to Training New Employees What’s Your Recruitment Process?These steps have helped us simplify and streamline our recruitment process. But we haven’t ended it there. We frequently monitor it to see how it’s performing, which helps us keep it optimized. However, these steps may not fit all companies as a recruitment process is organization-specific. But it doesn’t mean you cannot customize these steps to fit your own requirements. Do share with us what additional steps you follow in your process in the comment section below. Join over thousands of organizations that use Creately to brainstorm, plan, analyze, and execute their projects successfully. Get started herecandidate conversion candidate experience hiring process recruitment process recruitment process flowchart recruitment process steps What is the first step in the recruitment process?Recruitment Planning. Recruitment planning is the first step of the recruitment process, where the vacant positions are analyzed and described. It includes job specifications and its nature, experience, qualifications and skills required for the job, etc.
What is the most important step in recruitment process?The Phone Screen is the most important step of the hiring process. This is usually the first conversation with your company and sets the tone, sets expectations, and sets your company's talent bar… How do you ensure your recruiters create a great first impression?
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