What is the proper protocol for answering the telephone in a medical office and the information that should be documented in all telephone messages?
Proper telephone etiquette an important facet of communication, since you represent not only yourself, but often your department and the University. Remembering to use proper telephone etiquette, whether answering or making calls, leaves your respondents with a favorable impression of you, your department, and Lehigh in general. The following suggestions are helpful for making your phone conversations more effective. Show
Answering Calls
Making Calls
Handling Rude or Impatient Callers
Placing Calls on Hold
Transferring Calls
Taking Messages
Ending ConversationsThere are several ways that you can end a long phone call without making up a story or sounding rude:
As long as you are honest and polite with the other person, you shouldn't have any problems getting off the phone and onto something else. Voicemail EtiquetteVoicemail has many benefits and advantages when used properly. However, you should not hide behind voicemail. If callers constantly reach your voicemail instead of you, they will suspect that you are avoiding calls. Following are some helpful hints that will help you and your callers benefit from voice mail. What is the proper way to answer a telephone and take a message?Answering Calls. Try to answer the phone within three rings. ... . Answer with a friendly greeting. ... . Smile - it shows, even through the phone lines; speak in a pleasant tone of voice - the caller will appreciate it.. Ask the caller for their name, even if their name is not necessary for the call.. How should you properly answer a telephone call in a medical office quizlet?Terms in this set (10)
-Answer with the name of the office, your name and ask how you can be of assistance. -Ask for first/last name, date of birth, and last four of social. -Always ask first, and explain why you are doing it. -Make sure the person you're speaking too is the patient.
When on the telephone in the medical office you should?8 Essential Rules of Medical Office Phone Etiquette. Avoid Medical Jargon.. Identify Your Clinic Quickly.. Follow HIPAA Procedures.. Explain Any Reason For Pauses.. Give an Approximate Call-Back Time.. Medical Office Phone Scenarios.. Medical Office Phone Scripts.. Speak Clearly.. What are the medical office phone etiquette and techniques?Telephone etiquette
Give the name of the practice and your name. Don't use shorthand (e.g., “Doctor's office.”). Allow callers to speak without interrupting them or placing them on hold. Give callers your undivided attention.
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