What is the fastest way to copy the format from one cell to multiple other cells?
What happens when you copy-paste, let’s say a column of information, in Excel? You get the values and the font and cell formatting; an exact duplicate. Today’s tutorial is about copying the format of one or more cells to other cells in the same worksheet, workbook, or even to other workbooks. Show That brings us to the next question. What happens when you copy-paste a format in Excel? Let’s start with a single cell. Focus on cell C5. Before copying the format: After copying the format from cell C4: What format gets copied? All formatting including font size and style, borders, color, etc will be copied to other cells. What can you copy? You can copy formats of one cell to another cell, one cell to multiple cells, and multiple cells to multiple cells. If the selection you are pasting to, is larger than the copied selection, the format will keep pasting repetitively in a loop. Where can you paste the format to? The format can be pasted to the same worksheet, other worksheets in the same workbook, and other workbooks. Let’s see an example to show you a situation where you will need to copy the format.
ExampleThis is the example we will be using for this guide to show you how to copy the format from one column to another. Copying the format of a single cell works the same way. See the example below: What we have here is the data entered first in column D looking, yes, a little out of place. In this case, you will need to copy the format from column C and paste it to column D so the values in the column are not overwritten. Let’s get format-copying! Copy Formats Using Format PainterThe Format Painter can be used to apply the format of a cell to another cell or group of cells. The Format Painter is like the copy-and-pasting tool for formats and the steps are the same too; select cells, copy, select cells, paste. Below we show you how to use the Format Painter to copy a format.
Using Format Painter Multiple TimesLike mentioned earlier, the cursor reverts after the format has been pasted once. To continue pasting the format multiple times, all you have to do is double click the Format Painter button and you can continue to paste the format to multiple points. See how below:
The format has been pasted to multiple points: Copy Formats Using Paste SpecialWhile the Format Painter is a format copy-pasting tool, Paste Special literally copy-pastes formats. Pasting formats is one of the Paste Special options. The very job of Paste Special is to paste a certain feature of the copied object instead of pasting the object as is. Here we’ll show you how to use Paste Special for copying formats:
Copy Formats Using Fill HandleThe Fill Handle is that tiny square at the bottom-right of every cell. Excel is quick to pick up what kind of data you’re working with and readies some of its features accordingly. Dragging the Fill Handle can help fill so many types of data and for now, we will use it to fill out formats. The only requisite for using the Fill Handle to copy formats is that the data has to be in the adjacent rows or columns as the fill handle will ‘stretch’ the format onwards. Let’s see how that works:
This option will revert the cells to their original values and only paste the formatting. You may now have understood why the format needs to be copied to a successive range as the Fill Handle can only be dragged to the adjacent columns or rows to paste the format. If your dataset isn’t aligned together, you always have the other two options for copying formats. And so we have copy-formatted our way to the end of the guide. We showed you some quick and easy options on copying formats in Excel without having to use the old copy-pasting, overwriting values. While you sync the formats on your sheets, we’re cracking on to bring more from Excel-dom and its Highness your way. What is the fastest way to format cells in Excel?Using AutoFormat Option to Quickly Format Data. Select the entire data set.. Click on the AutoFormat icon in the Quick Access Toolbar.. In the dialog box, you will find 16 different kinds of formatting design. Select the one you want to apply.. Click OK.. Which of these is a quick way to copy formatting?Select the object whose formatting you want to copy and press Ctrl+Shift+C. Then, select the objects that you want to have the same formatting and press Ctrl+Shift+V to paste the formatting.
What is the shortcut to copy format in Excel?There's a keyboard shortcut you can use to activate the Format Painter in Excel. Simply press Ctrl+Shift+C to copy the formatting, and then press Ctrl+Shift+V to paste the formatting. You can use this shortcut whether the Format Painter button is visible on the ribbon or not.
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